Question: In MS-word, which of the following is not a part of the merge process:
a. Date Field
b. Merge Field
c. Data Source
d. Main Document
Mail Merge is defined as the automatic addition of names and addresses from a database to letters and envelopes in order to facilitate sending mail, especially advertising, to many addresses. It is a tool which allows you to create form letters, mailing labels, and envelopes by linking a main (common) document to a set of data or data source.
Following is the general process of merging:
1. Create Main Document
2. Create Data Source
3. Create link between main document and data source
4. Insert merge fields in main document as required
5. Perform merge operation.
Main Document: It is the document that contains common elements that you need in every form letters (or envelopes, labels etc.) It also contains the design and formatting for your final product.
Data Source: It is the storehouse of your data required for the merging process. It can be a MS Word table, an excel spreadsheet or a database table. Data items from data source are inserted in data fields in main document.
Merge Fields: These are the fields inserted in main document that acts as placeholder for the data item from data source file. You can insert as many fields you require in main document and format them so that the real data from data source will inherit it.
Date Field: It is a type of field in database tables that stores date value such as date of birth, date of join and so on. You can retrieve the date in different formats when needed even if it was stored in different format in table.
With the help of above discussion, I hope you’ll be able to answer this question. I’m waiting for your answers. Don’t forget to comment below.